Job Description

We are assisting with the hiring of a highly organized and detail-oriented Construction Administrative Assistant to coordinate and assist with the day-to-day essential activities of the company and President. The ideal candidate will have a strong work ethic, exceptional customer service, and be highly organized.

Duties and Responsibilities

• Provide administrative support to the President, office manager, project manager, general contractor, and other construction management staff
• Provide exceptional customer service by answering phone calls and responding to emails in a timely and professional manner.
• Act as a point of contact for vendors, subcontractors, and various construction services teams
• Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
• Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects
• Coordinate meeting logistics and deliverables such as handouts, and making travel arrangements
• Manage and maintain schedules, including booking appointments and scheduling conference calls
• Collect and track expenses and reports from team members
• Prepare monthly expense reports and weekly construction schedules
• Process invoices, payments, and accurately file applicable supporting documentation
• Assist with RFP response for construction projects

Required education, skills, and experience

• 3+ yrs experience as an Administrative Assistant and/or in Customer Relations (Required)
• 3+ yrs experience as Construction Administrative Assistant (Preferred)
• Associate's degree (or equivalent experience) (Preferred)
• Strong Microsoft Office Suite skills
• Proficient with QuickBooks Accounting Software
• Ability to work in a fast-paced office environment.
• Ability to handle different types of tasks and perform effectively.
• Strong organizational skills and attention to detail.
• Strong time management

If you possess the skills and qualifications for this position, please select apply and complete required information or you may submit your resume' to contactus@staff4uinc.com with the name of the position in the email subject. possess the skills and qualifications for this

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